WELCOME BETA — Testing only. Do not enter personal information until launch approval.
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What will you use Welcome for?

This changes labels only. Your people, events, and permissions stay the same.

WELCOME ACCOUNT

Your Welcome account

Profile, sign-in & recovery

WELCOME BETA

Privacy & security notice

Welcome is a beta workspace for ministry information. This plain-language notice explains the current safeguards; have legal counsel review your organization’s privacy, consent, retention, and messaging practices before a broad release.

Information you choose to store

Your ministry may store contacts, check-ins, event details, notes, and uploaded files. Only collect information you have a legitimate ministry reason and appropriate consent to use.

How the beta protects it

Data travels over encrypted HTTPS connections. It is stored in the beta’s managed database and private file storage, and ministry workspaces are separated by authenticated account access.

Who can access it

Workspace owners and administrators can invite specific teammates. Each teammate uses their own secure account—do not share passwords.

Text messaging pilot

Texting remains off until an approved pilot is connected. When enabled, Twilio processes recipient phone numbers and message content. Welcome stores conversations, delivery status, and opt-outs separately from the current workspace backups.

Test billing

Optional Stripe test tools use simulated payments only. Beta access remains free. Welcome does not collect or store card details.

Your responsibilities

Use accurate communication consent records, review team access regularly, remove former teammates, and use backups and exports thoughtfully. Avoid storing sensitive information you do not need.

This beta notice is not a substitute for a ministry’s own privacy policy, consent process, or legal advice.

WELCOME BETA

Before you enter your workspace

Review the beta privacy and security notice, then confirm that you understand it before continuing.

WELCOME TO THE BETA

Let’s set up your ministry.

Start with a clean workspace—your own calendars, people, check-ins, and files are kept separate from every other ministry.

Student grade range (optional)

Welcome, Your Ministry

More time for actual ministry. Easily connect people with your ministry events and calendars—all in one place.

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students

0

parents/adults

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leaders

All upcoming events

LIVE

Recent check-ins

No one is checked in yet.

Your Ministry Event Check-in

Register for the first time in seconds or quickly check in again.

1

What’s your phone number?

Parents may use their own number to check in a student. Children under 13 must use a parent or guardian’s phone number.

By continuing, you share this information with the ministry running this event.

Your Ministry Event Calendar

Choose a master calendar to view. Completed events move to the bottom for reference. If imported events are missing, check there and update.

Download calendars

Download a snapshot of selected calendars. For automatic updates, use Share ministry calendar.

Your Ministry People

All the people involved in your ministry. Assign roles for clear communication.

PEOPLE TOOLS

Add or import people, manage roles, and review profiles that need attention.

Manage people roles
Merge duplicate names & link families0

Review possible duplicate profiles and family connections. Shared names, phone numbers, addresses, or email addresses may be a duplicate—or people in the same family. Link family members with their relationship and roles, or merge and delete true duplicates.

Exports contain private contact details. Drafts include only people with messaging consent; live sending limits still apply.

Your Ministry Quick Friend

Add a simple note about someone new. They’ll be marked in People as a new friend until their details are completed.

They are a

Your Ministry Setup

Set up the details of your ministry, people, event calendar, and messaging.

Data & backups

Download a private JSON backup, restore a saved backup, or keep a verified Google data copy. These do not publish your users homepage.

Your Ministry Message

Reach the right people, with consent and opt-out built in.

Automated messages

Choose what happens when someone subscribes or an event approaches. Each has its own trigger and saved settings.

Event message sequences

Prepare a recurring sequence around events in one calendar. Review its timing and upcoming messages before saving.

AUTOMATED MESSAGES

Event message sequences

Create a recurring schedule for this calendar. Review the sequence using a real upcoming event.

THE FULL SEQUENCE

Around your event

Select a communication to edit its recurring template and preview the message.

This is a preview of your recurring plan. To change or cancel one prepared send, open Message activity → Scheduled.

YOUR RECURRING PLAN

Edit sequence

Changes apply to this calendar’s recurring schedule when you save below.

Message preview & calendar

RECURRING TEMPLATE PREVIEW

Preview the message

Event details come from the selected calendar event. Previewing never changes its date.

0 communications
Welcome message · new subscribers

The automated first message new subscribers receive after signing up for ministry updates.

Channel

Short, simple, effective text communication. Focus on one clear action and the details people need.

Images, PDFs, and common documents · up to 2 MB total

Text message note: consent and opt-out language will be added automatically when live messaging is connected.

Send a one-time message

Audience
0 selected

Search your People list by name. Only people with contact consent can receive messages.

      Event (optional)
      Message

      Short, simple, effective text communication. Focus on one clear action and the details people need.

      Images, PDFs, and common documents · up to 5 MB each

      Add emoji

      Scheduled message timing

      Text message preview

      LIVE
      Your ministryText message

      Your message will appear here.

      Now

      Message activity 0

      Drafts, schedules, and available text and email sending records stay together here. Provider acceptance does not confirm delivery. Email replies stay in your own mailbox; Welcome cannot read your inbox. Instagram drafts are not published.

      Scheduled messages & post drafts0

      Text Inbox

      Read and reply to ministry texts. New text opens the Message composer for review. Email replies stay in your own mailbox; Welcome cannot read your inbox. Instagram replies stay in Instagram.

      Conversations

      0 conversations

      WELCOME APP

      Add Welcome to your device

      Adding Welcome gives you an app icon and a dedicated workspace window—without a separate download or another account.

      Discard homepage changes?

      Your homepage edits have not been published. Keep editing or discard them to continue. The saved homepage will not change.

      UNSAVED CHANGES

      Save your changes before leaving?

      You have changes that have not been saved yet. Choose what you would like to do.

      Edit calendar event

      EVENT PLAN

      Plan event

      EVENT PLAN ANALYSIS

      Analyze existing event plan spreadsheet

      Need a starting point? Use a blank worksheet with event details and editable event-piece columns. Instructions are included.Download event-plan template

      EVENT PLAN RESOURCE

      Attach a helpful URL or document

      Attach one link or PDF/Word document to this event piece. Approved teammates can use it after you save the event plan. Use planning materials only, not people records.

      or

      SMALL GROUP LESSON

      Attach lesson

      Upload the lesson your leaders should use, or add a link to it. Everyone with access to this ministry workspace can open it from this event.

      or

      CHOOSE DATE

      Choose event date

      PUBLIC EVENT CHECK-IN

      Share this event check-in

      How it will work live: scan the QR code, open this event only, and check in on a phone. The link is prepared now; a hosted secure database is the remaining step before it can receive shared check-ins.

      MINISTRY CHECK-IN

      Reuse this check-in link and QR code

      Attendees can scan this one QR code for check-in. Every person who checks in can be included in a raffle draw. Welcome automatically uses the next upcoming event and switches one hour after an event ends.

      EVENT RAFFLE

      Raffle from check-ins

      This does not use or change event check-ins.

      EVENT CHECK-INS

      Event check-ins

      PUBLIC CAMP REGISTRATION

      Share camp registration

      How it works: Share this link or its QR code. Each person is added to the camp roster, while their contact details stay inside this ministry’s workspace.

      PUBLIC CAMP REGISTRATION

      Set up camp registration page

      Save a simple, mobile-friendly registration page for this camp. Families can register students, leaders, or adults; registrations will appear in this camp’s roster.

      Payment option

      Welcome does not collect card details. Choose a provider and add its hosted payment or registration link for a secure handoff after registration.

      Privacy built in: student registrations use a parent or guardian’s name and phone number for consent, rather than collecting a student’s phone number.

      PUBLIC EVENT REGISTRATION

      Set up event registration

      Create a simple, mobile-friendly registration page for this event. Registrants are added to this event’s roster and can receive event-specific messages.

      Privacy built in: student registrations use a parent or guardian’s name and phone number for consent, rather than collecting a student’s phone number.

      PUBLIC EVENT REGISTRATION

      Manage event registration

      How it works: Share this link or its QR code. Each registrant is added to this event’s roster, can be included in event messages, and is marked when they check in.

      CAMP WORKFLOW

      Manage camp

      CAMP EVENT

      Add a camp event

      Create the camp event and its registration page in one place. You can edit all details later from Event Calendar.

      Payment option

      Welcome keeps payment details out of your workspace. Link families to your provider’s hosted payment or registration page after they register.

      MINISTRY CALENDAR LINK

      Share ministry calendar

      Anyone with the link can view the selected events’ titles, dates, times, and locations. People, event plans, and private notes stay private.

      CALENDAR DOWNLOAD

      Download calendar files

      Choose the file formats you need for the selected master calendars.

      File formats

      Downloads are snapshots, not updating subscriptions or full workspace backups.

      CALENDAR PDF

      Preview your PDF

      This PDF includes the calendar events you selected.

      GOOGLE CALENDAR IMPORT

      Events added to Welcome

      GOOGLE CALENDAR SYNC

      Review calendar changes

      GOOGLE WORKSPACE

      Connect securely to Google

      Finish approving access in the secure Google window that just opened. Welcome will stay here and update automatically when you are done.

      Your Google password stays with Google. Welcome never sees or stores it.

      GOOGLE ACCOUNT CONNECTED

      Google Calendar connected

      Your connection is already saved. Cancel only closes this message—it will not remove the Google account connection.

      Add people

      CALENDAR IMPORT

      Import calendar or event spreadsheet

      Start with Welcome’s template

      Download the template, fill only the columns you need, then upload it. Extra columns can become custom fields.

      Download template

      For detailed planning: Download event-plan template (Excel)

      Or try importing your existing spreadsheets

      Choose a starting calendar, then upload an Excel event spreadsheet, CSV, or iCalendar (.ics) export. Review the events and any plans before saving.

      Import options (optional)
      Import mode

      EVENT IMPORT

      Match event columns

      Welcome suggested matches from the spreadsheet headings. Event name and date are required; every other field is optional.

      IMPORT

      Discard this import?

      Your selected file, column matches, and import choices will be cleared. Nothing has been added yet.

      EVENT CALENDAR HELPER

      Plan around your school calendar

      Import a school calendar and big event sports calendars to spot likely days off, then choose the days and frequency that work best for your ministry. U.S. federal holidays are also flagged. This creates planning suggestions only—it will not add events automatically.

      Choose a school calendar to begin.

      ADD COMMUNICATION

      Start new or duplicate?

      Start a blank communication, or copy an existing one so you can adjust it without losing the original.

      CALENDAR UPLOAD REVIEW

      This upload needs another attempt

      IMPORTANT

      Double-check all dates

      This suggestion tool does its best to analyze calendars, but formatting and file quality can mean it is not 100% accurate.

      Please review: Compare the suggested dates with your original calendar before adding events.

      CALENDAR TRANSFER

      Move or copy calendar events

      Choose a source and destination master calendar. Events keep their saved details, image, and check-in history when moved.

      Transfer
      When a matching event already exists

      EVENT CALENDAR ROLLOVER

      Generate a new event calendar

      Copy archived events from the date range you choose. Event names, times, locations, images, and calendar assignments stay in place. Dates shift together based on the new calendar start date, so USE YOUR OLD DATES AS A STARTING POINT (so you don't have to start from scratch) and you can fine-tune details of the new events before sharing.

      DELETE COMPLETED EVENTS

      Do you really want to delete the selected completed events?

      DELETE CALENDAR EVENTS

      Do you really want to delete the selected events?

      DELETE PEOPLE

      Do you really want to delete the selected people?

      DELETE MINISTRY

      Permanently delete this ministry?

      Edit person

      Additional roles0

      Choose any other roles this person has.

      Choose leader(s) connected with this student0

      Choose one primary leader and any additional secondary leaders.

      Text message permissionSMS: Not opted in. A saved request stays pending until the phone owner confirms. Imported numbers and email permission never grant SMS permission. Saving this form does not send a text.
      Family members
      0
      Connected students0
      Event attendance0

      CONNECTED STUDENTS

      Add students

      Choose the students connected to this leader. Students may be connected to more than one leader.

      PROFILE PHOTO CONSENT

      Profile photos are optional. Only add a photo after you have permission to store it with this person’s ministry profile.

      Photo permission. By selecting Yes, you confirm that you have permission from this person—or, if they are under 18, their parent or legal guardian—for to store this profile picture for internal ministry use. It can be removed at any time.

      Do you have consent to save this photo?

      Continue without a phone number?

      Are you sure you want to continue without entering a phone number? You can add one later by editing this person.

      PEOPLE

      Import people

      Start with Welcome’s template

      Download the template, fill only the columns you need, then upload it. Extra columns can become custom fields.

      Download template

      Or try importing your existing spreadsheets

      Welcome recognizes the columns and skips blank rows. Check the preview, then import.

      Review new school

      Review the suggested name before adding it to your school list. Your import progress stays here.

      PEOPLE

      Generate prayer list

      Choose one or more roles. Your list will include only first and last names—no contact information.

      Choose roles

      Choose one or more roles to begin.

      PRAYER LIST

      Message names to leaders

      Choose when to send, then choose how leaders should receive the selected names.

      Then, choose how leaders should receive the names.

      SCHEDULED PRAYER LIST

      Edit scheduled prayer list send

      Update when this prayer list goes to leaders. The selected roles and delivery method will stay the same.

      MESSAGE

      Cancel this send?

      This will clear the message, audience, event, link, attachments, prayer-list drafts, and scheduling details. Completed and scheduled messages will not be changed.

      FINAL EMAIL REVIEW

      Send this email?

      One shared Gmail message will be sent to the connected account, with all selected contacts hidden in BCC. Recipients cannot see one another, and Gmail will have one Sent item. This cannot be recalled. Attachments and scheduled sends are not included in this pilot.

      From
      To
      BCC
        Subject
        
        
        
      
        
            
    
      
        
        
        FINAL TEXT REVIEW
        Send this pilot text?
        
        
        One consenting adult per send. Provider acceptance is not delivery confirmation. This pilot does not send scheduled texts or attachments.
        
        
        From
        To
        
        
        
        
        
      
        
            
    
      
        
        
        PRIVACY CHOICE
        
        
        By continuing, your info will not be stored and you will need to re-enter information in the future.
        
        
        Attendance only. This will add one anonymous additional check-in to this event so the attendance count stays accurate.
        
        
        
      
        
            
    
      
        
        
        NEW MINISTRY
        Start 
        
        
        Optionally copy setup from another ministry. Events and check-ins are never copied.
        
        
        
        Master calendars
        
        
        People by role
        Consent is not copied. People added here must opt in again before they can receive messages from the new ministry.
        
        
        
      
        
            
    
      
        
        
        BACKUP
        Save a private backup
        
        
        This encrypted backup contains your ministry data. Downloading it does not publish, share, or automatically sync anything.
        
        
        What it includes
        Your ministry settings, people, family connections, attendance check-ins, calendars and events, and scheduled sends.
        
        
        
        
        Keep this passphrase separately from the file. Welcome cannot recover it for you.
        
        
        
        
        Keep it private. Encryption protects the file, but anyone with both the file and passphrase can read its names, contact details, notes, and attendance.
        
        
        
      
        
            
    
      
        
        
        IMPORT BACKUP
        Restore a ministry backup
        
        
        Choose a JSON backup previously downloaded from Welcome. Restoring replaces the information for  in this account with the contents of that file.
        
        
        Before you restore
        Download a fresh backup first if you may want to keep the current version. This restore includes ministry settings, people, attendance, calendars and events, and scheduled sends from the selected file. Uploaded files are not included. If you restore into a different account, create new public check-in and registration links afterward.
        
        
        
        
        
        Choose a JSON backup file to continue.
        
        
        This replaces current data. Once restored, the current ministry’s local data will be replaced by the uploaded backup. This action cannot be undone unless you have kept a separate backup of the current version.
        
        
        
      
        
            
    
      
        
        
        MESSAGING PHONE NUMBER
        Set up your SMS number
        
        
        Welcome manages texting through Twilio so your ministry does not need its own Twilio account. This form does not buy, transfer, or connect a phone number. It sends a nonbinding setup request to Welcome for review.
        
        
        
        How would you like to send texts?
        
        
        Availability is not guaranteed. No number is purchased by submitting this request.
        
        
        
        
        
        
        Before texts can go out: sender registration, documented opt-in, and STOP/HELP handling must be ready. Provider activation, live sending, and real billing stay off during this setup review. Do not enter passwords, API keys, tax IDs, or transfer PINs here.