welcome.

WELCOME BETA

Privacy & security notice

Welcome is a beta workspace for ministry information. This plain-language notice explains the current safeguards; have legal counsel review your organization’s privacy, consent, retention, and messaging practices before a broad release.

Information you choose to store

Your ministry may store contacts, check-ins, event details, notes, and uploaded files. Only collect information you have a legitimate ministry reason and appropriate consent to use.

How the beta protects it

Data travels over encrypted HTTPS connections. It is stored in the beta’s managed database and private file storage, and ministry workspaces are separated by authenticated account access.

Who can access it

Workspace owners can invite specific teammates as editors or viewers. Each teammate uses their own secure account—do not share passwords.

Your responsibilities

Use accurate communication consent records, review team access regularly, remove former teammates, and use backups and exports thoughtfully. Avoid storing sensitive information you do not need.

This beta notice is not a substitute for a ministry’s own privacy policy, consent process, or legal advice.

WELCOME BETA

Before you enter your workspace

Review the beta privacy and security notice, then confirm that you understand it before continuing.

WELCOME TO THE BETA

Let’s set up your ministry.

Start with a clean workspace—your own calendars, people, check-ins, and files are kept separate from every other ministry.

Student grade range (optional)

Welcome, Your Ministry

Easily connect people to events and calendars, all in one place.

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students

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parents

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leaders

All upcoming events

LIVE

Recent check-ins

No one is checked in yet.

Your Ministry Event Check-in

Register for the first time in seconds or easily check in again.

1

What’s your phone number?

Parents may use their own number to check in a student. Children under 13 must use a parent or guardian’s phone number.

By continuing, you share this information with the ministry running this event.

Try to see a returning family.

Your Ministry Event Calendar

CHOOSE MASTER CALENDAR

Choose a master calendar then add events for that specific calendar.

CALENDAR EVENT OPTIONS

Create, edit, and share events in separate calendar categories. Combine multiple calendars into one subscription link (e.g., “Main Events + Small Groups”). To save time, import last year’s calendar or duplicate events from 'Completed events', then update details.

Plan event dates around your school calendar.
Add/import/move multiple calendar events

Import an existing calendar or manually add events by choosing the master calendar.

List one event per line using: Date | Time | Event name | Location. Once events are added, you can edit and fine-tune details below.

Use MM/DD for the current year, MM-DD-YYYY, or a month and day. Leave Time or Location blank if it is still to be confirmed.
Add a calendar event

Events added here appear immediately in check-in and in the calendar download.

TIP: Name events clearly and simply, so outsiders easily know what it is when they see it on their calendar (don’t use insider lingo).

Subscribe, download QR codes, or export master calendar

Help people easily subscribe to your event calendar on their device through a link, QR code, or PDF download that you can print and have at your event for people to scan. Updates to your event calendar will push to them automatically, no need to re-generate QR codes as you edit your events.

Bulk edit event names or create/delete master calendar

Bulk edit event names

Find and replace text in every event name for the master calendar currently selected above. Preview the changes before they are saved.

This will update events in the selected master calendar.

Create/delete master calendar

Create additional master calendars here to get more specific. For example, create a calendar for “ladies small group breakfast” or “fundraising team” so you can contact that specific group if needed.

Remove a custom master calendar when you no longer need it.

CREATED MASTER CALENDAR EVENTS

Completed events move to the bottom for reference. If imported events are missing, check there and update.

Your Ministry People

View and add the people connected to your ministry. Add new people individually, import a list, or edit their profile details here.

Manage people roles
Duplicate names & family links0

Review possible duplicate profiles and family connections. Shared names, phone numbers, addresses, or email addresses may be a duplicate—or people in the same family. Link family members with their relationship and roles, or merge and delete true duplicates.

Promotion review0

Students outside your ministry’s grade range are held here until you decide whether they should stay or be prepared for the next ministry.

Your Ministry Quick Friend

Add a simple note about someone new. They’ll be marked in People as a new friend until their details are completed.

They are a

Your Ministry Settings

Set up the details of your ministry.

Delete this ministry

Delete this ministry’s people, events, messages, check-ins, and public QR links. Other ministries in the Area stay untouched. Google contacts and calendars are not deleted from Google.

Your Ministry Message

Reach the audience of your choice through the channel of your choice with built in consent and opt-out. TIP: Choosing an event automatically creates a draft message with the calendar event's saved information.

Edit first time message

The automated first message new subscribers receive after signing up for ministry updates.

Channel

Images, PDFs, and common documents · up to 2 MB total

Text message note: consent and opt-out language will be added automatically when live messaging is connected.

Send an event update

Audience
Event (optional)
Message

TIP: Use simple, clear language with your audience in mind.

Images, PDFs, and common documents · up to 5 MB each

Add emoji

Text message preview

LIVE
Your ministryText message

Your message will appear here.

Now
Scheduled sends & posts0
Completed messages0

Messages you send or prepare are kept here for future reference.

Your Ministry Inbox

Read and reply to ministry text messages, emails, and Instagram messages in one place.

Conversations

0 conversations

WELCOME APP

Add Welcome to your device

Adding Welcome gives you an app icon and a dedicated workspace window—without a separate download or another account.

Edit calendar event

EVENT PLAN

Plan event

SMALL GROUP LESSON

Attach lesson

Upload the lesson your leaders should use, or add a link to it. Everyone with access to this ministry workspace can open it from this event.

or

CHOOSE DATE

Choose event date

PUBLIC EVENT CHECK-IN

Share this event check-in

How it will work live: scan the QR code, open this event only, and check in on a phone. The link is prepared now; a hosted secure database is the remaining step before it can receive shared check-ins.

MINISTRY CHECK-IN

Reuse this check-in link and QR code

Attendees can scan this one QR code for check-in. Every person who checks in can be included in a raffle draw. Welcome automatically uses the next upcoming event and switches one hour after an event ends.

EVENT RAFFLE

Raffle from check-ins

This does not use or change event check-ins.

EVENT CHECK-INS

Event check-ins

PUBLIC CAMP REGISTRATION

Share camp registration

How it works: Share this link or its QR code. Each person is added to the camp roster, while their contact details stay inside this ministry’s workspace.

PUBLIC CAMP REGISTRATION

Set up camp registration page

Save a simple, mobile-friendly registration page for this camp. Families can register students, leaders, or adults; registrations will appear in this camp’s roster.

Payment option

Welcome does not collect card details. Choose a provider and add its hosted payment or registration link for a secure handoff after registration.

Privacy built in: student registrations use a parent or guardian’s name and phone number for consent, rather than collecting a student’s phone number.

CAMP WORKFLOW

Manage camp

CAMP EVENT

Add a camp event

Create the camp event and its registration page in one place. You can edit all details later from Event Calendar.

Payment option

Welcome keeps payment details out of your workspace. Link families to your provider’s hosted payment or registration page after they register.

CALENDAR SUBSCRIPTION

Share your calendar link

This link includes the calendar events you selected above.

CALENDAR BACKUP

Download calendar backup

Choose one or both file types to save the selected master calendar(s) and all of their events.

Backup files

Both files are selected by default. Download both for the most complete backup.

CALENDAR QR CODE

Preview your QR code

This QR code includes the calendar events you selected above.

CALENDAR PDF

Preview your PDF

This PDF includes the calendar events you selected.

GOOGLE CALENDAR IMPORT

Events added to Welcome

GOOGLE CALENDAR SYNC

Review calendar changes

GOOGLE WORKSPACE

Connect securely to Google

Finish approving access in the secure Google window that just opened. Welcome will stay here and update automatically when you are done.

Your Google password stays with Google. Welcome never sees or stores it.

GOOGLE ACCOUNT CONNECTED

Google Calendar connected

Your connection is already saved. Cancel only closes this message—it will not remove the Google account connection.

CALENDAR IMPORT

Import existing calendar

Choose a starting calendar, then upload a CSV or iCalendar (.ics) file. You can review and place each imported event into its final master calendar before the assignments are finalized.

Import from Google Calendar

Connect and manage Google Calendar in Step 3 of Ministry Setup. Once connected, return there to review the calendars you want to bring into Welcome.

Import mode

CALENDAR SPREADSHEET

Match event columns

Welcome suggested matches from the spreadsheet headings. Event name and date are required; every other field is optional. After this, you can sort each event into its final master calendar.

CALENDAR EVENT HELPER

Plan around your school calendar

Import a school calendar and big event sports calendars to spot likely days off, then choose the days and frequency that work best for your ministry. U.S. federal holidays are also flagged. This creates planning suggestions only—it will not add events automatically.

Choose a school calendar to begin.

CALENDAR UPLOAD REVIEW

This upload needs another attempt

IMPORTANT

Double-check all dates

This suggestion tool does its best to analyze calendars, but formatting and file quality can mean it is not 100% accurate.

Please review: Compare the suggested dates with your original calendar before adding events.

CALENDAR TRANSFER

Move or copy calendar events

Choose a source and destination master calendar. Events keep their saved details, image, and check-in history when moved.

Transfer
When a matching event already exists

EVENT CALENDAR ROLLOVER

Generate a new event calendar

Copy archived events from the date range you choose. Event names, times, locations, images, and calendar assignments stay in place. Dates shift together based on the new calendar start date, so USE YOUR OLD DATES AS A STARTING POINT (so you don't have to start from scratch) and you can fine-tune details of the new events before sharing.

DELETE COMPLETED EVENTS

Do you really want to delete the selected completed events?

DELETE CALENDAR EVENTS

Do you really want to delete the selected events?

DELETE CALENDAR EVENTS

Need to delete events?

Check the events you want to delete, then push the Delete events button. A confirmation message will pop up before anything is deleted.

DELETE PEOPLE

Need to delete multiple people?

Check the people you want to delete, then push the Delete people button. A confirmation message will pop up before anything is deleted.

DELETE PEOPLE

Do you really want to delete the selected people?

DELETE MINISTRY

Permanently delete this ministry?

Edit person

Additional roles

Choose any other roles this person has.

Choose leader(s) connected with this student0

Choose one primary leader and any additional secondary leaders.

Family members
0
Connected students0
Event attendance0

CONNECTED STUDENTS

Add students

Choose the students connected to this leader. Students may be connected to more than one leader.

PROFILE PHOTO CONSENT

Profile photos are optional. Only add a photo after you have permission to store it with this person’s ministry profile.

Photo permission. By selecting Yes, you confirm that you have permission from this person—or, if they are under 18, their parent or legal guardian—for to store this profile picture for internal ministry use. It can be removed at any time.

Do you have consent to save this photo?

Continue without a phone number?

Are you sure you want to continue without entering a phone number? You can add one later by editing this person.

PEOPLE

Import people

Upload an Excel, CSV, or TSV contact list—including a Salesforce report export. You’ll match columns, compare likely matches side by side, and choose whether to keep, fill in, or update saved details before anyone is added or merged.

PEOPLE

Generate prayer list

Choose one or more roles. Your list will include only first and last names—no contact information.

Choose roles

Choose one or more roles to begin.

PRAYER LIST

Message names to leaders

Choose when to send, then choose how leaders should receive the selected names.

Then, choose how leaders should receive the names.

SCHEDULED PRAYER LIST

Edit scheduled prayer list send

Update when this prayer list goes to leaders. The selected roles and delivery method will stay the same.

MESSAGE

Cancel this send?

This will clear the message, audience, event, link, attachments, prayer-list drafts, and scheduling details. Completed and scheduled messages will not be changed.

PRIVACY CHOICE

By continuing, your info will not be stored and you will need to re-enter information in the future.

Attendance only. This will add one anonymous additional check-in to this event so the attendance count stays accurate.

NEW MINISTRY

Start

Optionally copy setup from another ministry. Events and check-ins are never copied.

Master calendars
People by role

Consent is not copied. People added here must opt in again before they can receive messages from the new ministry.

BACKUP

Save a private backup

A backup is a JSON file that saves the current local data for this ministry. Downloading it does not publish, share, or automatically sync anything.

What it includes

Your ministry settings, people, family connections, attendance check-ins, calendars and events, and scheduled sends.

How to use it

Save the downloaded file in a private, secure place such as an encrypted drive or protected cloud folder. Keep it as a safety copy before making major changes or changing devices. This local pilot does not yet have an automatic restore screen, so do not edit or share the file.

Keep it private. The file may include names, contact details, consent choices, notes, and attendance history.

IMPORT BACKUP

Restore a ministry backup

Choose a JSON backup previously downloaded from welcome. Restoring replaces the current local information for with the contents of that file.

Before you restore

Download a fresh backup first if you may want to keep the version currently on this device. This restore includes ministry settings, people, attendance, calendars and events, and scheduled sends from the selected file.

Choose a JSON backup file to continue.

This replaces current data. Once restored, the current ministry’s local data will be replaced by the uploaded backup. This action cannot be undone unless you have kept a separate backup of the current version.

MESSAGING PHONE NUMBER

Set up your SMS number

Choose the path that fits your ministry. Welcome will securely connect the messaging provider when live texting is enabled.

How would you like to send texts?

We’ll try to match this area code. The final number is assigned during the secure provider connection.

Before texts can go out: the ministry will complete sender registration with its organization details, opt-in wording, and example messages. No provider password is entered or stored in Welcome.